Before you travel…

/Before you travel…
Before you travel… 2018-11-05T21:05:06+00:00

Dear Participant,

We are looking forward to welcoming you to the Annual Conference in Translational Reproductive Biology and Clinical Reproductive Endocrinology (FRM), November 15-18, 2018 in New York City. As always, our conference themes are, “Paradigm changes you may not hear about elsewhere” and “Think differently!”.

Please find here a few useful tips before you travel to join us …


Conference venue and Headquarter hotel
New York Marriott East Side
525 Lexington Avenue at 49th Street
New York, NY 10017, USA

Arrival from the airport to the Conference venue

New York City has three nearby airports: JFK, LaGuardia, and Newark (in New Jersey). Flying into JFK or LaGuardia is typically easiest and the least time-consuming. From JFK, it’s a (one-hour) $45 flat-rate taxi ride to anywhere in Manhattan. From LaGuardia, it’s about a (30-minute) $40 metered cab ride to Midtown Manhattan. Rides from Newark cost at least $40 (plus tolls) and can take more than 90 minutes. Don’t forget to tip your driver 15-25 percent.

To save some cash, try the group shuttles that are available at all three airports for about $14/person. For more information on the shuttles, go to Super Shuttle or New York Airport Service. You can also take public transit from any of the airports for as little as $7 per person, but travel can take up to two hours and involve a lot of lugging bags up and down stairs. For mass-transit directions right to the hotel, check out Moovit.

Conference Workshops

Pre-Conference Workshops will be held on Thursday, November 15th from 2:00 p.m. – 6:00 p.m.
Registration will open at 1:00 p.m. (lower level) at the Marriott Hotel.

Workshops A & C will take place in the O’Keefe I Room (lower level) at the Marriott Hotel.
Workshops B & D will take place in the O’Keefe II Room (lower level) at the Marriott Hotel.

Scientific Program

The Opening Plenary Session starts at 8:30 a.m. on Friday, November 16th in the Stuyvesant (1st level) at the Marriott Hotel.

Welcome Reception

The Conference Welcome Reception will be held on Friday, November 16th from 6:00 p.m. in the Exhibition Area, Morgan A-C and Foyer (2nd level), at the Marriott Hotel.
All Conference participants are invited to join!

To Start the Day

On Friday, Saturday and Sunday, during the main conference program, we will start the day with a “good morning” welcome coffee and snacks, 30 min each day before the program begins.

Registration and Hospitality Desk

A registration & hospitality desk will be open during the conference with staff to assist you for your needs.
The desks will be open during the following times:

Workshop & Conference Registration: (lower level)
Thursday, November 15: 1:00 p.m. – 6:00 p.m.

Conference Registration: (1st level)
Friday, November 16:  7:30 a.m. – 7:00 p.m.
Saturday, November 17: 7:45 a.m. – 5:30 p.m.
Sunday, November 18:  8:15 a.m. – 6:00 p.m.

Please register upon arrival in order to receive your kit containing the FRM Program Book, your personal name badge, invitations, etc. Please remember to wear your name badge to all Conference activities and social events.

Exhibition Opening Hours

Friday, November 16: 11:00 a.m. – 7:00 p.m.
Saturday, November 17: 10:00 a.m. – 4:00 p.m.

Invited Speakers Presentations

Speakers are requested to hand their presentation to the technician located at the back of the lecture hall no later than 1 hour prior to the session in which they are scheduled in order to upload their slides.

Poster Presentations

Posters will be available for viewing on-site over the 2 main days of the Conference, in 2 groups: Group A on Friday (November 16th) and Group B on Saturday (November 17th) –

  • Posters should be mounted on the day of their presentation on the boards provided on-site, no later than 11:00 a.m.
  • Mounting material will be provided by the Conference Secretariat.
  • Poster presenters should plan to be beside their posters to answer questions during the breaks as scheduled in the Program.
  • Posters should be dismantled no later than 5:00 p.m. on the day of their presentation.
  • The Conference Organizer is not responsible for posters that are not removed on time!


Some participants may require a visa in order to enter the USA. Please check with your local Consulate or Embassy.
Please remember that obtaining an entry visa is your own responsibility.

Letter of Invitation

For individuals needing a formal letter of invitation from the FRM Conference, please find the link here where such a letter may be personalized and downloaded.

Dress Code

Informal for all occasions.


Remember to dress warmly! New York is beautiful during the pre-Holiday season, but weather can be cold in November when the autumn season is turning into winter. During this month, the average temperature for the city starts off at 50°F, created by highs of 57°F during the daytime and lows of 45°F after dark.

See you soon at the FRM 2018 in New York City!

Tel: +44 20 3289 9552